Neighborhood & Community Relations

Crown Roller Mill, Suite 425
105 Fifth Avenue South 
Minneapolis, MN 55401
[email protected]
612.673.3737

 

Community Participation Program

2017-2019 Cycle

On August 5, 2016, the Minneapolis City Council approved the revised Community Participation Program Guidelines and the three-year allocations for the years 2017 to 2019. Community Participation Program funds can be used to support your neighborhood organization’s community engagement activities and related administrative expenses, as well as to fund work on priorities identified in approved Neighborhood Priority Plans.

NCR accepted and reviewed applications for the 2017-2019 funding cycle starting August 28, 2016. Neighborhood organization applications were due Friday, November 18, 2016. The 2017-2019 allocations for each neighborhood are also enclosed. Organizations that represent more than one neighborhood were eligible to apply for funding for all of the neighborhoods they represent.

  1. CPP Guidelines
  2. CPP Allocation Schedule
  3. CPP Application Template (.doc)
  4. Neighborhood Support Specialist neighborhood assignments
  5. Payment Request Form (.xls)
  6. Frequently Asked Questions (.doc)

Application

Applications included:

  1. Your organization’s name and contact information.
  2. A narrative application (see page 4, Section IV).
  3. A budget (see Appendix D). If you need help preparing a budget, please call NCR staff at (612) 673-3737.
  4. An organization-wide budget for 2017.
  5. If they have been revised recently, a copy of your organization’s:
    • bylaws,
    • grievance procedure,
    • conflict of interest policy and procedure,
    • Equal Opportunity Employment (EOE) or Affirmative Action (AA) plan and policy, and
    • Americans with Disabilities Act (ADA) plan and policy.
  6. New this year, a copy of your organization’s:
    • financial policies and procedures, and
    • personnel policy and job descriptions (if the organization has paid staff).
  7. Date of board approval of the application.

Please submit an editable electronic version of your Community Participation Program application to NCR by email to [email protected] (electronic is preferred), or a paper copy by mail to:

Neighborhood and Community Relations
Crown Roller Mill, Suite 425
105 5th Avenue South
Minneapolis, MN 55401

NCR staff will review your application and may schedule a site visit as necessary or on request of the neighborhood organization. Please feel free to call your neighborhood support specialist with any questions you may have, or to request assistance with developing your application or budget.

When preparing your application for funding, please be aware of some of the following issues:

  • Your application will be for a three-year allocation.
  • Plan on budgeting no more than 1/3 of your allocation in any one year. Unused funds in any year will rollover to the next year.
  • We will prepare and renew contracts on an annual basis. Each neighborhood will have a single Community Participation Program contract for the three-year allocation.
  • You may set aside some of your Community Participation Program allocation for neighborhood priorities identified in a neighborhood priority plan. Please note that Neighborhood Priority Plans are approved separately from your application for CPP funds. 
  • Make sure your annual reports for 2015 have been submitted to NCR.

Please call your Neighborhood Support Specialist at NCR with any questions.

NCR encourages you to look at the 2015 annual reports submitted by neighborhood organizations on our website. You will see excellent write-ups of some of the amazing work done by neighborhood leaders like you across the city. You can find these annual reports on our neighborhood web pages at http://www.minneapolismn.gov/ncr/links/index.htm

The Community Engagement Process

On February 8, 2016, NCR staff sent a notice to all funded neighborhood organizations that NCR was proposing revisions to the Community Participation Program Guidelines for the 2017-2019 funding cycle, and would be hosting two informational meetings (on February 24 and March 29, 2016). The notice included clean and redline versions of the draft Guidelines showing NCR’s proposed changes for review. The feedback from the informational meetings, and meetings with neighborhood organizations resulted in further revisions to the Guidelines.

On May 6, 2016, NCR staff sent the updated draft CPP Guidelines to all funded neighborhood organizations for a formal 45-day review and comment period. As of the deadline on June 20, 2016, NCR had received eight written comments on the Guidelines. NCR also reviewed the revised document with the NCEC on June 28, 2016. Comments from neighborhood organizations and NCEC were incorporated in the most recent revised CPP Guidelines.

NCR reports to the NCR and NCEC can be found on these pages:

View Past Years' CPP Information

2014-2016

On August 2, 2013, the Minneapolis City Council approved the three-year allocations for the Community Participation Program for the years 2014 to 2016. Community Participation Program Funds can be used to support your neighborhood organization’s community engagement activities and related administrative expenses, as well as to funding work on priorities identified in a Neighborhood Priority Plan. Organizations that represent more than one neighborhood may apply for funding for all of the neighborhoods it represents.

1. Community Participation Program Guidelines
2. 2014-2016 Allocation Schedule
3. 2014-2016 CPP Submission Template
4. 2013 Annual Report Guide (doc.) and 2014 Annual Report Guide (doc.)
5. Payment Request Form (.xls)

We will accept and review submissions for the 2014-2016 funding cycle starting Monday, August 26, 2013. Neighborhood organization submissions should be submitted by Friday, November 15, 2013 to have contracts completed before January 2014.Your proposal should include:

• Your organization’s name and contact information;
• A narrative submission (see page 6, Section IV of the Guidelines);
• A budget (see Appendix D of the Guidelines). If you need help preparing a budget, please call NCR staff at (612) 673-3737;
• An organization wide budget for 2014.
• A copy of your current bylaws, if revised since your last submission;
• Date of board approval of proposal.

Please submit an editable electronic version of your Community Participation Plan to NCR by email to [email protected] (electronic is preferred), or a hard copy by mail to:

Neighborhood and Community Relations
Crown Roller Mill, Suite 425
105 5th Avenue South
Minneapolis, MN 55401

Proposals will be reviewed by NCR staff and a site visit may be scheduled as necessary or on request of the neighborhood organization. When preparing your submission for funding, please be aware of some of the following:

  • Your submission will be for a three-year allocation.
  • Plan on budgeting no more than 1/3 of your allocation in any one year. Unused funds in any year will rollover to the next year.
  • We will prepare and renew contracts on an annual basis. Each neighborhood will have a single Community Participation Program contract for the three-year allocation.
  • You may set aside some of your CPP allocation for neighborhood priorities identified in a neighborhood priority plan. We will reserve these funds for projects related to your neighborhood priority plan, rather than adding them immediately to your Community Participation Program contract.
  • Make sure your annual reports for 2011 and 2012 are turned in to NCR. See excellent write-ups of some of the amazing work done by neighborhood leaders like you across the city at: http://www.minneapolismn.gov/ncr/programs/cpp/WCMS1P-113007.
  • NCR staff can help you with ideas for reaching under-engaged communities. We encourage you to meet with them prior to preparing your funding submission.  

Please call your Neighborhood Support Specialist at NCR with any questions.

2012-2013

On March 30, 2012, The City Council approved the Community Participation Program (CPP) Guidelines for the 2012-13 funding cycle. In addition to approving the new guidelines, the City Council also approved up to $5.7 million for the next cycle of the Community Participation Program neighborhood funding allocations for the period July 2012 through December 2013; and approved an additional $860,000 for those neighborhoods that lost dollars in the budget action from December 2010 and are not able to access at least 70% of their original (April 2004) Phase II NRP allocation.

You can download the draft guidelines and related documents here:


2012 CPP Guideline Revisions Update

Beginning in August 2011, the NCR Department worked with the Neighborhood and Community Engagement Commission (NCEC) to revise the Community Participation Program Guidelines to reflect the use of the redirected NRP funds. The Department provided the draft guidelines to neighborhood organizations for a 45-day review and comment period, and held eight informational meetings at several different locations throughout the City. NCR staff also attended several neighborhood organization board meetings by invitation during the comment period to provide information on the draft Guidelines. Written comments were received from 22 neighborhood organizations.

The draft guidelines were reviewed and recommended for approval by the NCEC at the February 28, 2012 meeting.

In addition to $5.7 million in CPP funds that would be allocated to neighborhood organizations through the CPP allocation formula, the NCR recommends that an additional $860,000 be allocated to those neighborhoods that lost funding in the December 2010 budget action and were unable to contract up to 70% of their Phase II funds. These additional “Equity Funds” will be allocated according to the amount necessary to allow any neighborhood to access up to 70% of its NRP Phase II allocation. The Equity Funds will be added to those neighborhoods’ CPP allocation. The Equity Funds represent a one-time adjustment to the CPP allocation for the impacted neighborhoods. The allocation formula is not changed. Neighborhoods may choose to use Equity Funds in support of their CPP activities, or in support of NRP Phase II strategies in accordance with the CPP Guidelines.

The two sources of the Equity Funds are the remaining NRP Administrative Fund (after covering costs incurred in the closeout of the NRP office), and a reduced CPP reserve fund. The reduced reserve fund may impact the ability of the NCR to manage program cash flow in future funding cycles.

These recommendations were reviewed by the Neighborhood and Community Engagement Commission without consensus, and by the NRP Policy Board

On March 7, 2012 NCR Staff presented draft revisions to the Community Participation Program (CPP) Guidelines and funding allocations to the City Council’s Committee of the Whole (CoW). Community Participation Program Funds are intended to support neighborhood organization’s community engagement activities and related administrative expenses, as well as a new component, Neighborhood Priority Plans.


The redirecting of NRP funds for use in the CPP has required these CPP guideline changes. The proposed Guidelines contain a number of both technical and substantive revisions. It is anticipated that the City Council will consider these revisions in late March or in April. (Once the date has been finalized, it will be posted here). The CoW also directed staff to return with options to have the formula reflect additional funds for neighborhoods that lost dollars in the budget action from December 2010.

Elements of the guidelines that will stay the same for neighborhood organizations include:

  1. Three core program purposes: to identify and act on neighborhood priorities; to influence City decisions and priorities, and to increase involvement.
  2. Standards and expectations of program.
  3. Ability to roll funds over from one funding cycle to the next.
  4. Three-year funding cycle for stability and reliability, starting in 2014.
  5. Annual contracting and reporting.
  6. Support for NRP Phase II planning activities

The substantive revisions are:

  1. The Guidelines now provide for development of Neighborhood Priority Plans. Neighborhood based planning is an essential component of the NRP statute, and Neighborhood Priority Plans are identified in the revised NRP ordinance as the new form of neighborhood action plans.
  2. The Guidelines allow funding of projects identified in Neighborhood Priority Plans. Project implementation was not provided for under the previous guidelines. The revised guidelines now allow neighborhoods to allocate funding for priorities identified in the neighborhood’s plan, including projects identified in a neighborhood’s Phase II NRP plan.
  3. Authority for review and approval of Neighborhood Priority Plans will fall under NRP Policy Board. At the beginning of each funding cycle, the NCR department will review and approve initial for funding submissions by neighborhood organizations through the Community Participation Program. This parallels the previous process neighborhood organizations were familiar with under NRP, and also minimizes conflicting authority over implementation of the CPP program. As with NRP Phase I and Phase II, Neighborhood Priority Plans approved by the NRP Policy Board are then forwarded to the City Council for final approval.
  4. Appeals for denied funding will be directed to NCEC rather than City Council. This reflects the NCEC’s revised role in identifying recognized neighborhood organizations.


Some of the minor technical changes include:

  1. Program purposes were updated to allow for development of Neighborhood Priority Plans.
  2. The Eligibility section and Standards and Expectations section were combined for clarity.
  3. Some changes to eligible funding (e.g. food not an eligible expense). Food, as an example, is not an allowed expense under the NRP statute. Other changes to eligible expenses are intended to provide consistency with NRP Phases I and II. The NCR Department will work with the NRP Policy Board to review and revise NRP policies.
  4. Ability for neighborhood organizations to request contracts timed according to organization’s fiscal year. A number of neighborhood organizations have fiscal years that are other than a calendar year, and have requested contracts that align with their fiscal years.
  5. Changes to the submission process for Community Participation Plans. The changes are in response to questions the NCEC asked about neighborhood submissions.


The draft guidelines were reviewed and recommended for approval by the NCEC at the February 28, 2012 meeting. The NCEC recommended three additional provisions that do not appear in the draft guidelines:

  1. that newsletters that accept advertising be an eligible expense;
  2. a footnote to the ineligible expenses section that, if additional funding sources become available in the future, that food may be an eligible expense; and
  3. a guarantee in Section V that future funding won’t be denied to neighborhood organizations if a neighborhood priority plan is not approved by the City Council.


NCR is recommending the approval of up to $5.7 million for the next cycle of the Community Participation Program neighborhood funding allocations for the period July, 2012 through December, 2013.

Feedback on Draft Community Participation Guidelines

The following comments have been submitted in response to the draft Community Participation Guidelines.

Armatage Neighborhood Association (pdf)

Cedar – Isles – Dean Neighborhood Association (pdf)

Citizens for a Loring Park Community (pdf)

East Calhoun Community Organization (pdf)

East Isles Resident Association (pdf)

Elliot Park Neighborhood, Inc (pdf)

Hawthorne Community Council (pdf)

Kenny Neighborhood Association (pdf)

Kenwood Isles Area Association (pdf)

Kenwood Isles Area Association Resident Comment (pdf)

Lyndale Neighborhood Association (pdf)

Nokomis East Neighborhood Association (pdf)

Prospect Park/East River Road Resident Comment (pdf)

Sheridan Neighborhood Organization (pdf)

Shingle Creek Neighborhood Association (pdf)

Standish-Ericsson Neighborhood Association (pdf)

Standish-Ericsson Neighborhood Association (pdf)

Victory Neighborhood Association (pdf)

Whittier Alliance (pdf)

Windom Community Council (pdf)

Draft Revisions to the Community Participation Program Guidelines (Fall 2011)

Over the past several months, NCR has been working on some very important changes coming up for neighborhood programs, including changes to the Community Participation Program (CPP) and the Neighborhood Revitalization Program (NRP). These changes include:

  • The sunset of the NRP Joint Powers Agreement, which means NRP as a separate administrative entity will conclude at the end of this year;
  • Transfer of NRP administration into the Neighborhood and Community Relations (NCR) Department;
  • Revisions to the Community Participation Program;
  • Sunset of the existing NRP Policy Board and formation of a new NRP Policy Board; and
  • A reorganized Neighborhood and Community Engagement Commission.

We are working hard to ensure that this transition is as smooth as possible for neighborhoods. Additional meetings have been scheduled to ensure that neighborhood organizations have more opportunities to review the new guidelines.

Draft Revised Community Participation Program Guidelines (pdf)

Text Only version: Draft Revised Community Participation Program Guidelines (pdf)

Redlined version: Draft Revised Community Participation Program Guidelines (pdf)

Change Log Memo (pdf)

2011-2012

The 2011 program directed $3 million to Minneapolis neighborhood organizations. The program was later revised to add funds for the first six months of 2012.  Community Participation Program Funds are used to support neighborhood organization’s community engagement activities and related administrative expenses, as outlined in the Guidelines.

Guidelines, template and cover letter

The Community Engagement Process leading to the Community Participation Program

May to July, 2010: The NCEC and the NCR met directly with the leaders and members of more than 60 of the City’s 71 neighborhood organizations during May, June and July of 2010. During this time, Commissioners and NCR staff attended neighborhood organization Board meetings, community meetings, annual meetings, and Executive Committee meetings of neighborhood organizations across the City, and held three city-wide meetings during this period as well. Flip-chart notes from these meetings were transcribed and sent back to neighborhood organizations when possible for review. The notes were then organized by topic, and reviewed thoroughly by the NCEC during July meetings.

  • Download a summary of the input received from neighborhood organizations during May-July outreach meetings, and related appendixes.

July to October 2010: NCR Staff developed an initial draft of guidelines based on previous Citizen Participation Guidelines for discussion by the NCEC. Staff relied on several sources in revising the draft guidelines, including guidance and direction from the NCEC during committee of the whole meetings as well as regular meetings of the NCEC; original source documents including the Framework for the Future; and input from neighborhoods gathered during the May to July meetings. On August 27, 2010, the NCR sent Draft Guidelines to currently recognized neighborhood organizations in Minneapolis for a 45-day review and comment period. Comments were accepted in writing, either by mail, or by email.

  • See the first draft of CPP Guidelines sent to neighborhoods for review on August 27, 2010

October to December 2010: Following the 45-day review and comment period, Staff and Commissioners reviewed comments, and over several meetings discussed and revised the Guidelines.

The NCEC finalized their recommendation of the draft guidelines at the October 26 th NCEC meeting and were approved by City Council on December 10th, 2010.

The guidelines represent significant time, thought, and input from NCEC members, Minneapolis neighborhood organizations, and other interested groups and individuals.

Last updated Oct 19, 2018

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