How to use the retention schedule
Retention schedules are plans for how records are kept. They can be hard to decipher. Learn how to understand them.
Records retention schedules
You can see the types of records maintained by the City and the length of time the City must legally keep the records.
Overview
A retention schedule is a document that lists records that are created and received by the City. It then identifies how long the record must be kept.
The City has three retention schedules to help departments identify and schedule their records. They should be considered in this order:
First
Department Retention Schedule
Some departments have their own specific schedules. These schedules are organized by function and include cross references to the General Retention Schedule when necessary.
Second
Minneapolis General Retention Schedule
The General Retention Schedule provide uniform guidelines for the definition, retention, and destruction of common records found throughout the City.
Third
General Retention Schedules for Cities
The state publishes a General Records Retention Schedule for Minnesota Cities. It sets minimum retention periods for city records based on their administrative, fiscal, legal, and historical value. It lists records series common to cities and identifies how long to retain them.
The General Records Retention Schedule for Cities is published by Municipal Clerks and Finance Officers Association of Minnesota.
See the General Records Retention Schedule for Minnesota Cities
Contact us
Records & Information Management
Office of City Clerk
Phone
Temporary office location
250 S. Fourth St., Room 200Minneapolis, MN 55415
Mailing address
City Hall350 S. Fifth St., Room 304Minneapolis, MN 55415