Ways & Means Committee Agenda
Standing Committee of the City Council, Minneapolis, Minnesota
 
Regular Meeting
June 23, 2014 – 1:30 p.m.
Room 317, City Hall
 
Members: Council Members John Quincy (Chair), Elizabeth Glidden, Blong Yang, Lisa Bender, Andrew Johnson, and Linea Palmisano (Quorum 4)
 
Council Committee Coordinator: Lisa Hansen 612-673-3963
 
 
Consent
City Coordinator
1.   Approve resolutions accepting gifts from:
a)      U.S. Department of Energy for Brendon Slotterback, Sustainability Program Coordinator, to receive travel and lodging expense to attend the Better Buildings Summit in Washington D.C.
b)      Innovation Network for Communities (INC), the Urban Sustainability Directors Network (USDN) and the C40 Cities Climate Leadership Group (C40), and the Kresge Foundation for Brendon Slotterback, Sustainability Program Coordinator, to receive airfare and hotel costs to attend the Carbon Neutral Cities conference in Copenhagen.
Staff Reports: Better Building Summit RCA; Carbon Neutral Cities Conference RCA
Action Taken: Approved.
2.   2014 Holiday Event:
Authorize appropriate City staff to enter into a contract with the Minneapolis Downtown Council in the amount of $395,000 for the purpose of a holiday event in 2014 using existing funding within the City Coordinator budget and the Convention Center budget.
Staff Report: 2014 Holiday Event RCA
No Action Taken.
Convention Center
3.   Wireless Network Services:
Authorize appropriate City staff to amend and restate the Wireless Network Services agreement at the Minneapolis Convention Center.
Staff Reports: Wireless Network Services RCA
Action Taken: Approved.
4.   Exterior Door Replacement Bid:
OP 7950, accept low bid of Shaw Lundquist Associates, Inc. in the amount of $463,000, to furnish and deliver all labor, materials and incidentals necessary for the exterior door replacement at the Minneapolis Convention Center.
Staff Reports: Exterior Door Replacement RCA
Action Taken: Approved.
Emergency Communications (911)
5.   Workplace Consulting Services:
a)     Extend contract C-37911 with Employee Strategies, Inc. through October 31, 2014; and
b)     Increase contract by $46,500 for a new not-to-exceed total of $93,750, to expand scope of work to include implementation of a set of recommendations related to workplace culture/change management services.
Staff Reports: Workplace Consulting Services RCA
Action Taken: Approved.
Finance & Property Services
6.   Uncollected Receivables:
Authorize Finance & Property Services Department staff to write off outstanding receivables in accordance with the City of Minneapolis Write-Off Policy and Minnesota Statute §541.05, regarding statute of limitations.
Staff Report: Uncollected Receivables RCA; Unpaid Invoice List
Action Taken: Approved.
7.   Waiver of Qualified Energy Conservation Bond Allocation:
Approve resolution waiving City of Minneapolis allocation of Qualified Energy Conservation Bond and consenting to reallocation of authority to the Metropolitan Airports Commission.
Staff Report: Waiver of Qualified Conservation Bond Allocation RCA; Waiver of Qualified Energy Resolution
Action Taken: Approved.
Department of Information Technology
8.   Legislative Information Management System:
a)    Authorize execute contract with Granicus, Inc., through June 20, 2017, in an amount not to exceed $210,000, for streamlining the legislation process from the initial department drafting stage through the various phases of review, edit, approval and final adoption.
b)    Customize the liability terms and conditions.
Staff Report: Legislative Information Management System RCA
Action Taken: Approved.
Referred by Executive Committee
9.   Labor Negotiations:
Tentative Agreement with the Minneapolis Foremen’s Association, for a contract period from January 1, 2014 through December 31, 2016 (36 months).
Staff Report: Labor Negotiations RCA
Action Taken: Approved.
Referred by Community Development & Regulatory Services
10. City-Owned Loan Asset (3104 E 52nd St):
a)     Approve the sale of a City loan on property for $8,675.00;
b)     Authorize the Finance Officer to approve future requests for the sale of City loan assets on single family residential property when the City’s loan could be discharged as a result of a foreclosure action on a senior lienholder’s debt;
c)     Authorize the Finance Officer to execute any necessary documents transferring the City’s loan to buyer of the loan for the current and future loan sale requests.
Staff Report: City-owned Asset 3104 E 52nd St RCA
CD&RS Action Taken: Approved.
Action Taken: Approved.
11. Rehab Support, Green Homes North, and Homeownership Opportunity Minneapolis programs:
a) Authorize submittal of proposal to Minnesota Housing requesting $1,200,000 from the Impact Fund; including $600,000 for North Minneapolis neighborhoods and $600,000 for North East and South Minneapolis neighborhoods for the Rehab Support Program;
b) Authorize submittal of proposal to Minnesota Housing requesting $500,000 from the Impact Fund for the Green Homes North Program, Round 4;
c) Authorize submittal of proposal to Minnesota Housing requesting $250,000 from the Impact Fund for the Homeownership Opportunity Minneapolis Program.
Staff Reports: Rehab Support RCA
CD&RS Action Taken: Approved.
Action Taken: Approved.
12. Target Center Renovation Project:
Authorize staff to negotiate and enter into a contract with Mortenson Construction for Construction Manager at Risk Services for the Target Center Renovation project.
Staff Reports: Tgt Ctr Constr Mgr Risk Svcs RCA
CD&RS Action Taken: Approved.
Action Taken: Approved.
Referred from Health, Environment & Community Engagement
13. Revenue Cycle Management Services for School Based Clinics:
Authorize contract for up to five years with Bridge Health Care Partners to provide revenue cycle management billing and consultation and training services to the School Based Clinics Program, for a total contract amount not to exceed $625,000.
Staff Report: School Based Clinics RCA
HE&CE Action Taken: Approved.
Action Taken: Approved.
14. Preconception Health Services Grant:
a)     Authorize execution of an agreement with the State of Minnesota to accept a two-year grant of up to $128,662 for the Preconception Health In Minnesota Program; and
b)    Increase appropriation and revenue estimate by $128,662. 
Staff Report: Preconception Health Services RCA
HE&CE Action Taken: Approved.
Action Taken: Approved.
15. Minneapolis Tree Advisory Commission Financial Recommendations:
Abandon three capital projects for City Property Reforestation totaling $450,000, of which $6,859.66 in costs have been incurred, leaving a balance of $443,140.34 to fund two new capital projects as follows:
a)    $393,140.34 for removal of “tree coffin” structures and other paved public areas in the Downtown area and in other public built-up areas and commercial corridors in Minneapolis, replacing the underlying soil infrastructure and paving surfaces with currently accepted better urban tree environments (with a minimum of 500 cubic feet of planting medium available per tree to support healthy, mature trees), and reforesting the areas with new trees;
b)    $50,000 to be allocated to the Minneapolis Park and Recreation Board for the planting of fruit and nut tree groves in public parks; and
c)    Approve amending Capital and Bonding resolutions to reflect the reallocation. 
Staff Report: Tree Advisory Commission Recommendations RCA
HE&CE Action Taken: Approved.
Action Taken: Approved as amended to reallocate $75,000 of the $393,140.34 listed in a) to the Minneapolis Park and Recreation Board fund for the purpose of grinding stumps as part of the Ash Tree Replacement Program.
Referred by Public Safety, Civil Rights and Emergency Management Committee
16. Downtown Improvement District Increased Summer Enforcement:
Authorize contract with the Downtown Improvement District to receive funds, $22,000, for police officer support of the Downtown Summer Community Engagement Pilot; Approve appropriation increase.
Staff Report: DT Imrpvmt Dist RCA
PSCR&EM Action Taken: Approved.
Action Taken: Approved.
17. Jail Fees:
Authorize contract amendment with the Hennepin County Sheriff for jail fees for Police detainees, estimated for 2014 at $1,966,908, & authorize any documents necessary to effectuate the agreement.
Staff Report: Jail Fees RCA
PSCR&EM Action Taken: Approved.
Action Taken: Approved.
18. Drug Court:
Authorize contract agreements with the Hennepin County 4th District Court, $43,000, for a 1-year period, for Police Department to provide Drug Court research and monitoring services and serving as liaison between the Police Department and the court.
Staff Report: Drug Court RCA
PSCR&EM Action Taken: Approved.
Action Taken: Approved.
19 . School Resource Officer Services:
Authorize contract agreement with the Minneapolis Special School District 1 to receive $1,060,000 in funds for providing School Resource Officers in designated district schools.
Staff Report: School Resource Officer Svcs RCA
PSCR&EM Action Taken: Approved.
Action Taken: Approved.
Referred by Transportation & Public Works
20. 40th St E & W Street Resurfacing Project (Lyndale Ave S to Stevens Ave S):
a)    Approve resolution ordering the work to proceed and adopting special assessments in the amount of $66,692.76 for the project; and
b)    Approve resolution requesting the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $66,695 for the project.
Staff Report: 40th St Resurfacing RCA; 40th St MAP
T&PW Action Taken: Approved.
Action Taken: Approved.
21. Edgewater Area and Cedar Ave S Street Resurfacing Project:
a)    Approve resolution ordering the work to proceed and adopting special assessments in the amount of $789,774.65 for the project; and
b)    Approve resolution requesting the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $789,775 for the project.
Staff Report: Edgewater Area & Cedar Ave Resurfacing RCA; Edgewater & Cedar MAP
T&PW Action Taken: Approved.
Action Taken: Approved.
22. Source Water Protection Plan Implementation Grant:
a)    Authorize acceptance of Minnesota Department of Health Source Water Protection Plan Implementation Grant in the amount of $10,000;
b)    Authorize execution of the grant, subrecipient, and/or disbursement and related agreements associated with the grant; and
c)    Increase the appropriation and revenue for the Source Water Protection Program by $10,000.
Staff Report: Source Water Protection Plan Grant RCA
T&PW Action Taken: Approved.
Action Taken: Approved.
23. Agreement with Minnesota Sports Facilities Authority:
a)     Authorize negotiation and execution of an agreement with the Minnesota Sports Facilities Authority (MSFA) allowing the City and the MSFA to cooperatively participate in the cost of public infrastructure improvements related to the Minnesota Multi-Purpose Stadium Project, including street lighting and traffic signal construction in the amount of $593,142.25 to be paid from existing City funds; and
b)     Increase the Capital Budget appropriation and revenue source by $1,545,548.57 to reflect MSFA’s reimbursement to the City for street lighting, traffic signal, interconnect signage materials testing, and as-built drawings.
Staff Report: MSFA Agreement RCA; 6th St Infrastructure Improvements; Agreement; Signal Map
T&PW Action Taken: Approved.
Action Taken: Approved.
24. Peavey Plaza - Downtown Council Donation:
a)    Authorize donation acceptance of the furnishing and installation of landscaping at Peavey Plaza valued at approximately $30,000 from the Minneapolis Downtown Council; and
b)    Approve resolution accepting the donation.
Staff Report: Downtown Council Donation RCA; Donation Resolution
T&PW Action Taken: Approved.
Action Taken: Approved.
25. Hennepin County Grant for Lake Nokomis Stormwater Practices:
a)     Authorize negotiation and execution of an agreement with Hennepin County for $6,000 from the Natural Resource Incentives Critical Habitat Program for reimbursement for activities that reduce stormwater runoff to the storm sewer system leading to Lake Nokomis; and
b)     Increase the appropriation and revenue source by $6,000.
Staff Report: Hennepin County Grant RCA
T&PW Action Taken: Approved.
Action Taken: Approved.
26. Bids:
a)    OP 7942, Accept low bid of Project Restorations, Inc. in the amount of $59,324 for joint repairs at the 11th & Marquette Parking Facility;
b)    OP 7951, Accept low bid of Safety Signs, LLC for an estimated expenditure of $55,844 for Minneapolis Schools Pedestrian Crosswalk Improvements; and
c)    OP 7953, Accept low bid of Fer Pal Construction USA, LLC for an estimated expenditure of $979,397.50 for the reconstruction of existing water mains.
d)    OP 7932, Accept single bid of Dukes Root Control, Inc. for an estimated expenditure of $74,680 for sewer line root control.
Staff Report: Bid 7942; Bid 7951; Bid 7953; Bid 7932
T&PW Action Taken: Approved.
Action Taken: Approved.
27. Nicollet Mall Redesign and Reconstruction Project:
a)    Approve proposed concept for the Nicollet Mall and project cost estimate of $50,000,000;
b)    Accept a $21,500,000 grant from the State of Minnesota and authorize execution of a grant agreement, subject to review by the City Attorney’s Office and subject to approval of special assessments in the amount of $25,000,000;
c)    Increase the appropriation and revenue source for the project by $46,500,000 ($21,500,000 from State Grant and $25,000,000 from special assessments upon benefitting properties);
d)    Authorize negotiation with private property owners as needed to acquire easement agreements;
e)    Authorize negotiation and execution of a contract with James Corner Field Operations for completion of detailed design, construction document, and bidding and construction phases for the Nicollet Mall in an amount not to exceed $4,500,000;
f)     Approve a waiver of the City’s RFP policy and procedures and authorize the negotiation and execution of a contract with Peter Brown of Conurbation LLC for project management through construction of the Nicollet Mall, in an amount not to exceed $266,000;
g)    Authorize staff to initiate a process to select a Construction Manager for the project; and
h)    Appoint the ten-member Nicollet Mall Implementation Committee to guide the project through detailed design.
Staff Report: Nicollet Mall Redesign RCA; Permanent Review Committee Letter of Conformance
T&PW Action Taken: Approved.
Action Taken: Approved.
 
Discussion
City Clerk
28. Systems Administrator Position:
Authorize one additional Full-Time Equivalent (FTE) to serve as the department’s systems administrator.
Staff Reports: Systems Administrator Position RCA
Action Taken: Approved.
Finance & Property Services
29. Investment Policy & Strategy:
Approve and implement Investment Policy effective October 1, 2014.
Staff Reports: Investment Policy & Strategy RCA; Investment Policy & Strategy; City of Minneapolis Treasury Update Presentation
Action Taken: Approved.
30. Capital Budget Process Presentation:
Receive and file presentation.
Staff Reports: Capital Budget Process RCA; Capital Overview Presentation 
Action Taken: Received & Filed.
 
Notice: A portion of this meeting may be closed to the public pursuant to MN Statutes Section 13D.03 or 13D.05
 
Next Committee Meeting: July 14, 2014
Committee actions will be referred to the next Council Meeting: June 27, 2014
 
Committee Coordinator email: Councilcommitteecoordinators@minneapolismn.gov
 
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Last updated Jun 23, 2014